Staff

Administrative

Everything you need to know about the tools for managing learner, staff, and parent information as well as streamlining administrative operations.

Staff

Written by BenIyke

Updated 3 years ago

How to Register a New Staff

Follow these steps to register a new staff:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Staff
Step 3: Click New staff
Step 4: Fill in all required fields
Step 5: Click Save

Congratulations! you have successfully registered a new staff.

Note

Take note of the following options in the portal details section:

Is staff a teacher?: Click Yes if the staff is a teacher and No if the staff is not a teacher
Is the staff a class teacher?: Click Yes if the staff is a class teacher. On the drop-down box, click Class Teacher Of to select the appropriate class. Click No if the staff is not a class teacher.
Would Staff need login access?: Click Yes if you want the staff to have access to use the portal. On the drop-down box, click Staff Permission to select the appropriate permission for the staff. (A permission determines the access a staff has on the school portal). Click No if the staff would not have access to the portal.

How to Update Staff Information

Follow the steps below to update staff information:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Staff
Step 3: Click Manage staff
Step 4: Type the name (preferably surname or first name) of the staff in the search box to search
Step 5: From the list of staff, click the Details button to the right of the staff of interest
Step 6: Update necessary fields
Step 7: Click Saveï»¿

How to upload a staff profile picture

Follow the steps below to upload staff picture:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Staff
Step 3: Click Manage staff
Step 4: Type the name (preferably surname or first name) of the staff in the search box to search
Step 5: From the list of staff, click the Details button to the right of the staff of interest
Step 6: Click the Upload Picture button (to select the staff picture)
Step 7: Click Choose file (select the file)
Step 8: Click Save

How to delete a staff profile picture

Follow the steps below to remove a staff picture:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Staff
Step 3: Click Manage staff
Step 4: Type the name (preferably surname or first name) of the staff in the search box to search
Step 5: From the list of staff, click the Details button to the right of the staff of interest
Step 6: Click the Remove button
Step 7: Click Save

How to Upload a Staff Resume

Follow the steps below to upload a staff resume:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Staff
Step 3: Click Manage staff
Step 4: Type the name (preferably surname or first name) of the staff in the search box to search
Step 5: From the list of staff, click the Details button to the right of the staff of interest
Step 6: Click the Upload Resume button (file must have been saved on the device)
Step 7: Click Choose file (select the file)
Step 8: Click Save

How to Upload a Staff Signature

Follow the steps below to upload a staff signature:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Staff
Step 3: Click Manage staff
Step 4: Type the name (preferably surname or first name) of the staff in the search box to search
Step 5: From the list of staff, click the Details button to the right of the staff of interest
Step 6: Click the Upload Signature button (file must have been saved on the device)
Step 7: Click Choose file (select the file)
Step 8: Click Save

How to Assign a Staff Member as a Class Teacher

Follow these steps to assign a class teacher:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Staff
Step 3: Click Class Teacher
Step 4: Click the Add Class Teacher button in the top right corner
Step 5: Fill the required fields (Select the staff of interest and class)
Step 6: Click Save

Congratulations! You have successfully added a class teacher.

Note

Before you can add staff as a class teacher, keep the following in mind:

The staff must have been registered
The staff must first be assigned as a teacher
A staff can be a class teacher for more than one class

How to Make a Staff Member Inactive

Follow the steps below to make a staff inactive:

Step 1: Log in to the school portal
Step 2: Navigate to the Administrative section on the main menu
Step 3: Click Staff (A menu under Administrative)
Step 4: Click Manage Staff (a sub-menu of Staff)
Step 5: Click the checkbox on the left side of the preferred staff
Step 6: Click the share icon in red at the top right specifying Move
Step 7: Select status as Inactive
Step 8: Select the Move Condition (select the condition why staff will be inactive)
Step 9: State the Reason
Step 10: Click Save

Congratulations! You have successfully moved staff to inactive.

How to grant staff access to multiple locations

Follow the steps below to grant multiple location access:

Step 1: Log in to the school portal
Step 2: Navigate to the Administrative section on the main menu
Step 3: Click Staff (A menu under Administrative)
Step 4: Click Manage Staff (Sub-menu of Staff)
Step 5: Click the checkbox on the left side of the preferred staff
Step 6: Click the share icon in red at the top right specifying Move
Step 7: Select status as Grant Multiple Location Access
Step 8: Select School Location
Step 9: Select a permission
Step 10: Click Save

How to Move Staff From One School to Another

Follow the steps below to move staff:

Step 1: Log in to the school portal
Step 2: Navigate to the Administrative section on the main menu
Step 3: Click Staff (A menu under Administrative)
Step 4: Click Manage Staff (a sub-menu of Staff)
Step 5: Click the checkbox on the left side the of preferred staff
Step 6: Click the share icon in red at the top right specifying Move
Step 7: Select status as Transfer
Step 8: Select School Location
Step 9: Click Save

How to Move Inactive Staff Members to Active

Follow the steps below to move staff:

Step 1: Log in to the school portal
Step 2: Navigate to the Administrative section on the main menu
Step 3: Click Staff (A menu under Administrative)
Step 4: Click Manage Staff (a sub-menu of Staff)
Step 5: Click Filter at the top right
Step 6: Select Staff Status as Inactive
Step 7: Click Proceed
Step 8: Type the name of the staff in the search box for a quick search
Step 9: Click the checkbox at the left beside the name of the preferred staff
Step 10: Click the share icon in red at the top right specifying Move
Step 11: Select the required fields; Status as Active, Move Condition: State a reason
Step 12: Click Save

How to Assign Subjects to a Teacher

Follow the steps below to assign subjects to a teacher:

Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
Step 2: Click Staff a menu under administrative
Step 3: Click Teachers (a sub-menu under Staff)
Step 4: Click the Manage Allocation button on any teacher of interest
Step 5: Click the Add Allocation button at the top right corner
Step 6: Select a class and a subject (multiple subjects can be selected). Use the add more button to add more fields
Step 7: Click Save

How to Assign a Staff Member as a Teacher

Follow these steps to assign staff as a teacher:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Staff
Step 3: Click Teacher
Step 4: Click the Add Teacher button in the top right corner
Step 5: Select staff (Multiple staff can be selected)
Step 6: Click Save

Congratulations! You have successfully assigned staff as a teacher.

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