Enrollment

Administrative

Everything you need to know about the tools for managing learner, staff, and parent information as well as streamlining administrative operations.

Enrollment

Written by BenIyke, Kunle O. Daramola

Updated 3 years ago

How to Create an Online Admission Form

Below are steps to set up an online admission form:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu.
Step 2: Click Enrollment
Step 3: Click Admission Form
Step 4: Click Add Form at the top right corner
Step 5: Fill the required fields
Step 6: Click Save

Note

The forms generated will display on the list of admission forms.
For every academic session, a new application form should be generated
Only one admission form can be generated per academic session

How to Create a List of Channels

Below are the steps to create a list of channels:

Step 1: Log in to the school portal and navigate to Administrative on the main menu
Step 2: Click Enrollment (a submenu of Administrative)
Step 3: Click Channel
Step 4: Click the ADD CHANNEL button in the top right corner of the page
Step 5: Fill in the channel (e.g. school website, Facebook, Twitter, Instagram, flyer, etc.)
Step 6: Click the ADD MORE button to enter other channels
Step 7: Click Save

Note

A Channel on the portal represents an avenue through which any prospect finds out about the school, e.g. the school website, Facebook, Twitter, Instagram, flyers, teachers, existing parents, etc.

How to Add a Prospect

Below are the steps to add a prospect:

Step 1: Log in to the school portal and navigate to Administrative on the main menu
Step 2: Click Enrollment (a submenu of Administrative)
Step 3: Click Prospects
Step 4: Click the ADD PROSPECT button in the top right corner of the page
Step 5: Fill in all the fields, especially the required fields.
Step 6: Click Save

How to Buy Admission Forms Online

Below are steps to purchase an admission form online:

Step 1: On the school portal, Click Admission Form
Step 2: Click Buy Admission Form
Step 3: From the list of admission forms available, select the one of interest
Step 4: Fill in all the required fields
Step 5: Click Proceed
Step 6: Proceed to make payment online. (Choose a payment solution to pay with)
Step 7: Confirm the amount and number of admission forms to be purchased then click Proceed
Step 8: Fill in all necessary information required to complete the payment online

Payment will be automatically confirmed. To complete your registration, an application number will be generated automatically, and other application details will be sent to your email inbox. To continue the application process, you must click the Fill Admission Form button.

How to Manually Generate an Application Number

Below are steps to manually generate an application number:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Enrollment
Step 3: Click Admission Form
Step 4: Click Manage (on the active form)
Step 5: Click Applications (a sub-menu on Manage)
Step 6: Click the Add Applicant button at the top right corner
Step 7: Fill in all required fields
Step 8: On the Quantity field, input the total number of forms the applicant is purchasing.
Step 9: Click Save

After a successful save, the system will generate an application number for the applicant. The generated application number would be used by the applicant to complete online registration.

Payment for the application form can either be waived or paid. This has to do with the school policy. If the payment isn't waived, it is important to select a payment method as the system tracks all income generated from the sales of admission form.

Tip

To Send Application Details and Acknowledgement Payment for Online Admission Form,

Click the Send button on the registered applicant or any applicant of interest
Click Application Details to send application details
Click Payment Acknowledgement to send applicant payment acknowledgment

How to Fill the Online Admission Form

Below are steps to fill an admission form online:

Check your email or phone for an application form link sent by the school.

Step 1: Click the link. (This redirects to the school online portal).
Step 2: Input the Application Number and then click PROCEED
Step 3: Click the New Registration button at the top to generate an admission form
Step 4: Click the generated admission form
Step 5: Fill in the required and necessary fields
Step 6: Click Save

Note

It is important to preview to correct any mistakes. Click Save if a correction has been made.
Follow the steps above to fill out multiple forms

How to View the Submitted Admission Form

Below are steps to view the submitted admission form:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Enrollment
Step 3: Click Admission Form
Step 4: On the active Admission form, click Manage
Step 5: Click Candidate. This opens to a list of candidates who have filled and submitted the admission form online
Step 6: Click the VIEW FORM button attached to the candidate of interest. This opens the form that was filled and submitted by the candidate online

How to Schedule a Candidate Interview

Below are steps to schedule an interview for a candidate:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Enrollment
Step 3: Click the Admission Form
Step 4: Click Manage on the active admission form
Step 5: Click Interview (a submenu of Manage)
Step 6: Click the Schedule Candidate button in the top right corner
Step 7: Fill in the required fields
Step 8: Click Proceed

How to Upload an Interview Result

Below are steps to upload an interview result:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Enrollment
Step 3: Click the Admission Form
Step 4: Click Manage on the active admission form
Step 5: Click Admission (a submenu of Manage)
Step 6: Click the Upload Exam Result button attached to the candidate of interest
Step 7: Click Choose File button in the dialogue box to search for the result where it is stored on your device, and then select it
Step 8: Click Save.

How to Add a Candidate to an Admissions List

Below are steps to add a candidate to an admission list:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Enrollment
Step 3: Click Admission Form
Step 4: On the active Admission form, click Manage
Step 5: Click Admission (A submenu of Manage)
Step 6: Click the Admit Candidate button in the top right corner
Step 7: Select the Candidate
Step 8: Click Save

Note

You can select multiple candidates at once
You can search candidates by name

How to Inform a Parent of Their Child's Admission

Below are steps to notify a parent or guardian of the admission of his or her child:

Step 1: Log in to your school portal and navigate to the Administrative section on the main menu
Step 2: Click Enrollment
Step 3: Click Admission Form
Step 4: On the active Admission form, click Manage
Step 5: Click Admission (A submenu of Manage)
Step 6: Click the message icon in the top right corner of the admission list
Step 7: Select a candidate (multiple candidates can be selected)
Step 8: Click Send

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