Administrative
Everything you need to know about the tools for managing learner, staff, and parent information as well as streamlining administrative operations.
Transport
How to Add the Information about the SchoolTtransport Vehicle
The following are steps to add important information or details about the school transport vehicles:
- Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
- Step 2: Click Transport
- Step 3: Click Vehicles, a submenu of Transport
- Step 4: Click the ADD VEHICLE button in the top right corner of the page
- Step 5: Fill in all the *required fields with the right information about the vehicle
- Step 6: Click SAVE
Click the EDIT button to correct or update information, or the DELETE button to remove the entry.
Repeat the same steps to input the details of all school transport vehicles.
How to Add a Driver
The following are steps to add a driver to whom a vehicle has been assigned
- Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
- Step 2: Click Transport
- Step 3: Click Drivers, a submenu of Transport
- Step 4: Click the ADD DRIVER button in the top right corner of the page
- Step 5: Click to select the driver or drivers from a drop-down list of staff members
- Step 6: Click SAVE
To remove a driver, click the DELETE button attached to the driver's name
Note
The drivers added here should have been given the PERMISSION or roles as drivers.
Click here to see how to assign a role (PERMISSION) to a member of the staff
How to Add Routes
The following are steps to add routes:
- Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
- Step 2: Click Transport
- Step 3: Click Routes, a submenu of Transport
- Step 4: Click the ADD ROUTE button in the top right corner of the page
- Step 5: Fill in all the *required fields. Click the ADD MORE ROUTES button to input details of more routes
- Step 6: Click SAVE
Click the EDIT button to correct or update information, or the DELETE button to remove an entry.
Note
The different routes can be grouped to have manageable systems of routes
How a Driver Can Start a Trip for Pickup
The following are steps for a driver to start a trip
- Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
- Step 2: Click Transport
- Step 3: Click Trip, a submenu of Transport
- Step 4: Click the NEW TRIP button in the top right corner of the page
- Step 5: Fill in all the *required fields, selecting Pickup and other information
- Step 6: Click SAVE
Two new bottons are displayed and attached to the trip information. These buttons are PICKUP PASSENGER and CANCEL
- Step 7: Click the PICKUP PASSENGER button to add students or teachers
- Step 8: Click SAVE
A third button tagged VIEW MANIFEST is then displayed, which opens the list of passengers selected for pickup and gives more information about the trip.
Click the CANCEL button to delete a trip.
Tip
To remove a passenger from the pickup list,
- Click to select the square box attached to the passenger's name
- Click the REMOVE button at the top of the list.
- Click Yes on the popup dialogue box
Note
You cannot begin a new trip until all active and running trips have ended. The NEW TRIP button for adding and starting a trip will not be visible or displayed.
How a Driver Can End a Pickup Trip
The following are steps for a driver to end a pickup trip:
- Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
- Step 2: Click Transport
- Step 3: Click Trip, a submenu of Transport
- Step 4: Click the VIEW MANIFEST button attached to the trip information
- Step 5: Click the small square box attached to each of the passengers' names. To select all passengers at once, click to select the square box above the list
Two new buttons are then displayed above the list of passengers. These buttons are ARRIVED and REMOVE
- Step 6: Click the ARRIVED button
- Step 7: Read the message on the dialogue box, and then click YES
- Step 8: Click the END TRIP button in the top right corner of the page
Note
When a trip is ended, the PICKUP PASSENGER and CANCEL buttons are removed, leaving only the VIEW MANIFEST button, where you can access ALL the information about the trip.
How a Driver Can Start a Trip for Drop-off
The following are steps for a driver to start a trip
- Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
- Step 2: Click Transport
- Step 3: Click Trip, a submenu of Transport
- Step 4: Click the NEW TRIP button in the top right corner of the page
- Step 5: Fill in all the *required fields, selecting Dropoff and other information
- Step 6: Click SAVE
Two new bottons are displayed and attached to the trip information. These buttons are ON-BOARD PASSENGER and CANCEL
- Step 7: Click the ON-BOARD PASSENGER button to add students or teachers or both
- Step 8: Click SAVE
A third button tagged VIEW MANIFEST is then displayed, which opens the list of passengers selected for pickup and gives more information about the trip.
Click the CANCEL button to delete a trip.
Tip
To remove a passenger from the pickup list,
- Click to select the square box attached to the passenger's name
- Click the REMOVE button at the top of the list.
- Click Yes on the popup dialogue box
Note
You cannot begin a new trip until all active and running trips have ended. The NEW TRIP button for adding and starting a trip will not be visible or displayed.
How a Driver Can End a Drop-off Trip
The following are steps for a driver to end a drop-off trip:
- Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
- Step 2: Click Transport
- Step 3: Click Trip, a submenu of Transport
- Step 4: Click the VIEW MANIFEST button attached to the trip information
- Step 5: Click the small square box attached to each of the passengers' names. To select all passengers at once, click to select the square box above the list
Two new buttons are then displayed above the list of passengers. These buttons are ARRIVED and REMOVE
- Step 6: Click the ARRIVED button
- Step 7: Read the message on the dialogue box, and then click YES
- Step 8: Click the END TRIP button in the top right corner of the page
How a Transport Officer Can Access Information on All Trips
The following are steps for the school transport officers to access information on all trips
A. Using the Transport Dashboard
- Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
- Step 2: Click Transport
- Step 3: Click Dashboard, a submenu of Transport
- Step 4: Hover the cursor on the graph to get information about all trips
B. Using the MANIFEST
- Step 1: Log in to the school portal and navigate to the Administrative section on the main menu
- Step 2: Click Transport
- Step 3: Click Trip, a submenu of Transport
- Step 4: Click the VIEW MANIFEST button attached to any trip of interest
Tip
To filter information to the period of interest,
- Click, the TRIP DATE button in the top right corner of the transport Dashboard
- Select the Start Date (this is required) and End Date (this is optional)
- Click PROCEED